Nowadays technology is getting more sophisticated with cloud-based computing systems. As an example, cloud file storage which can provides a lot of perks and benefits if compared to conventional on-premise file storage servers. Cloud file storage is managed by a cloud provider and it can be accessed from anywhere if the client has access to internet and user doesn’t need to worry about regular operation maintenance. Meanwhile conventional file storage servers require physical devices which can only be access from local company network or through VPN and usually managed by the company itself and of course requires a very large cost and need regular maintenance.
There are various kinds of benefits that can always be felt by users, especially for business-people. The following are 9 the benefits of using Cloud file storage for businesses.
As file sharing
By using file sharing, employees can immediately share the link address of the document required without the need to download and send the document. Even with an account outside the company, however the files are given limited by permitting read-only, hiding downloads, protecting passwords, and even setting the expiration date.
Besides, with file sharing, we can directly shorten or speed up some administrative processes because the process is paperless.
Also Read: Is it safe to use cloud based storage?
Collaboration tools
Can be a forum for collaboration between employees in completing tasks such as compiling proposals, and other documentation. Especially amid the current conditions, many companies are implementing Work from Home. So, they can still collaborate with the team anywhere and anytime online.
Make it easy for the administration or filing of documents
Usually, documents that are worked on by an employee for business processes are kept privately by the maker. However, this will make it difficult to get the documents needed suddenly or even when the employee is no longer working at the company.
Many companies are confused about this, especially for companies that have special attention to archiving previous projects or administrative documents which causes the administrative process to be hampered in the future or when they need related documents for the audit process or others.
For this reason, using Cloud file storage is very important for storing and archiving existing documents. Apart from being a place to archive documents, it turns out that Cloud file storage is also able to facilitate the administration process in the present and the future.
Also Read: How effective protecting company data
Data Control
By storing documents in file sharing, it will make it easier for companies to control documents that are in and out of cloud storage. Because in Cloud file storage there is a history related to the last activity in cloud storage. Besides, the files in the Cloud file storage will remain the same and we can add comments or notes for changes made to inform others about the changes.
Also Read: How effective protecting company data
Cost-Effective, Effective and Efficient
Using Cloud file storage can save costs. Because we don’t need to buy additional hardware for data storage. Also, we only need to pay for the storage needed and we also don’t have to pay additional staff to take care of all the data we have. This can result in costs that you or the company incur to be more effective and efficient because they are used accordingly.
Easy, Light and Compact
Data storage using Cloud file storage only requires an internet connection so we don’t have to bother carrying a device and other cables to access the data like before. So that the performance of our laptop or computer will be much lighter than storing the data on the device itself.
Document life-cycle management
One company can achieve many different documents both internal and external documents. As an example, Company need to segregate documents that related to governments, business processes, projects and other administration which are necessary for the company’s own document management cycle.
Some new documents might have a relation to some old documents to provide an overview for the next target or business process and as an evaluation overview. So that the previous trade records can be used as a reference and improvement for the future.
Based on that reasons, company must have at least a couple years of previous company data/documents to be stored and safeguarded. To achieve those requirements, cloud file storage is one of the ways for company to search the data documents if one day is needed.
Data Security
Although company data and documents are stored in the cloud. Existing data will remain safe if the enterprise or company avoid using free Cloud file storage because it is usually reserved for individuals.
Whereas for enterprises or companies, we recommend subscribing to paid cloud storage. Because the security system is much more guaranteed like the IIJ Box that we have.
Also Read: IIJ Box enterprise file sync and share: solution to file sharing needs
Have a Data Backup
Cloud file storage also can provides data backups so that you and your company don’t have to worry if your data is suddenly lost due to the data centre collapsing or a natural disaster such as an earthquake or flood occurred. With an additional subscription fee, cloud file storage can create additional data recovery if such things happen in the future.
For that, we provide IIJ Box as enterprise file-sharing that you need to make your business. We use GIO Cloud which has received ISO/IEC 27001 certification as cloud infrastructure provider so that the security of your data will be safe.
If you are interested or want to know more information about services and products and other advantages of IIJ Global Solutions Indonesia. Please contact us, we are ready to help and serve you wholeheartedly.