Enterprise File Sync and Share (EFSS) is a software that gives users access to documents, photos and videos on one of their devices. This also allows them to easily share this document with others. In this blog we highlight some of the unique features of EFSS and what to look for in the solution.
According to TechTarget, the most common reason for using EFSS is to prevent users from using free file sharing applications to store, access, and manage company data beyond the control and visibility of the IT department.
Main feature
The EFSS application generally offers the following capabilities:
– Sync files from corporate storage to users’ desktops and mobile devices so users can work wherever they are
– Allows users to share links to files and folders inside and outside the organization to simplify collaboration
– Integrate user management and existing enterprise applications so IT can manage access and permissions to data
– Protect data with anti-virus, encryption and Data Loss Prevention and provide audit and reporting activities around files
Differentiation
What distinguishes EFSS solutions?
Here are the most important factors that companies look for:
– Ease of use.
A simple and familiar interface is the key to fast adoption. Meanwhile, some sample solutions such as document management, groupware products or workflow tool systems have some EFSS features, they tend to be too complicated, so users keep using Dropbox or Google Drive.
– Infrastructure integration
Other barriers to adopt are integration in existing data silos and user management. While most off-premise solutions integrate with Active Directory, data usually has to be migrated. The on-premise solutions can offer access to data such as Windows Network Drive, Sharepoint or FTP storage, as well as Outlook and other integrations.
– Collaboration integration
The market quickly shifted from file exchange solutions to workflows integrated with chat / video chat, task management, and collaborative document editing (thus developing into a “content collaboration platform”). Slow solutions adopted for this trend present long-term risks for their customers because migration is expensive.
Security
EFSS software is entrusted with very valuable and sensitive data. The loss of company secrets due to theft, the risk of personal customer data leakage or the ransomware attack being involved is a huge loss and therefore the EFSS vendor offers a variety of advanced security capabilities. The following are things to consider when choosing a safe solution:
– Multi-layered encryption for in-transit, on-disk and client-side protection
– Active security measures such as advanced two-factor authentication and ransomware protection
– Hardening technology such as brute force detection and browser security such as CSP and SCC Seeing the many needs of companies for the solutions outlined above, IIJGS Indonesia currently provides solutions for Enterprise File Sync and Share. This solution is called IIJ-BOX, where IIJ-BOX itself provides a secure and suitable file synchronization and sharing solution on servers controlled by IIJGS Indonesia. Place the files in your local shared directory, and the files are immediately synchronized to the server and to other devices