Security and cloud are two things that cannot be separated. Security is the most important thing to guard and protect from things that are harmful or not beneficial so that it can create a sense of comfort and calm for users.
Cloud is a virtual computerized technology. Cloud users will get various benefits from the software, platform, and infrastructure used without having to know where the physical server is or how the system works. We only need to have an endpoint device such as a laptop, smartphone, or tablet and have internet access so we can easily access and use existing cloud computing services.
Besides, this cloud communication technology has great potential to equalize access to information technology among small, medium, and enterprise-class companies. It can be said that this cloud computing service popularizes information technology because as users we only need to buy the service. This causes the price is more affordable than having to buy a server, manage, and also maintain it yourself.
Along with its development, currently, many vendors provide free storage services to their customers ranging from 1 GB to 1 TB such as Google drives, drop boxes, and others, be it long-term or short-term.
Of course, this is a fortune for individuals to save data in the cloud. Because cloud-based storage functions not only as “cloud-based hard disk”, but also as a form of collaboration, file sharing and ease of access to documents or files without being bound by time and space. So that it can provide comfort and effectiveness in working and acting.
Then, is cloud storage service safe for users?
No cloud service is completely secure, because anything that has to do with the internet has openings to hack. And when our data is already on the Internet, we must be able to take the risks. For that, several things must be considered if you, or your company, want to use cloud-based storage.
Also Read: Why File Sharing really needed At This Time?
Here are 5 things that need to be considered before using Cloud-based Storage:
Has a Certified Security System
The data that we put in cloud storage is sensitive or confidential for us, you should choose a service that has a good track record in terms of security.
For Cloud service providers they must be at least ISO/IEC 27001 certification. ISO/IEC 27001 certification formally define a management system to control information security under strict and clear management control. This proves that to obtain this certification special requirements are needed. Companies that claim to meet ISO/IEC 27001 requirements can be officially audited and certified according to the standard.
That way, the existence of this ISO certification can ensure that sensitive company information remains safe including data of people, IT processes, and systems by implementing risk management processes. However, security issues also depend on ourselves, such as choosing a good method of authentication, good passwords, and not being easily tempted by phishing, because often hacking also starts from our weaknesses.
Good Company Reputation
If you want to choose a cloud provider that provides cloud storage, first find out how the company’s reputation is. If the company already has a lot of customers, of course, you can easily find the information. Either through social media or even suggestions from your peers.
Searching for a good name and company reputation will certainly provide convenience for your management to rent and use services from cloud providers.
Meets Functional Requirements
Every cloud-based storage has different features. For that, adjust it to your needs or your company. Because this will make it easier and help you in future business processes.
Read Also: Enterprise file sync and share what is it and what to look for pay attention to
Easy integration
When using a Cloud-based storage application, you have to make sure that it works well. For example, when you open file sharing on your desktop PC, you can, as well as when you open it on a Mobile phone. Or other things that are an obstacle when opening your cloud-based storage. Usually, cloud-based storage can be integrated with existing storage media on our computers. Based on these concerns, make sure before you choose.
Given that the bigger a company is, the more complex the existing data will be and the more confidential company documents will be because the data and documents are directly related to the company’s business. So that extra effort is needed in preventing and securing data. For that, for middle and enterprise-class companies, it is not recommended to store data in cloud-based storage labeled “free”. This is to keep your data secure.
For that, we provide IIJ Box as the Enterprise file-sharing that you need to make your business. We use GIO Cloud which has received ISO/IEC 27001 certificate as storage media so that your data security will be safe.
If you are interested or want to know more information about services and products and other advantages of IIJ Global Solutions Indonesia. Please contact us, we are ready to help and serve you wholeheartedly.